How to Safeguard Your Mission-Critical Data From Natural Calamities

Natural disasters always bring devastation causing loss of life and property. The aftermath of such disasters not only affect one generation, but several ones to follow. They are followed by a reign of terror and misfortune both for the living and existing businesses. Businesses that maintain tens of thousands of electronic records and have to…

Natural disasters always bring devastation causing loss of life and property. The aftermath of such disasters not only affect one generation, but several ones to follow. They are followed by a reign of terror and misfortune both for the living and existing businesses. Businesses that maintain tens of thousands of electronic records and have to deal with them each day suffer a major setback. This happens when the data stored on data center hard drives, SSDs, and other media gets severely damaged. It makes impossible for the organizations to resume their business processes.

Any form of natural calamity could mean serious implications for businesses. The damage caused by such calamities to your data storage media range from head crashes to electrostatic shocks to circuit board shorts. Power surges are common in the event of a disaster. A power surge can cause corruption to your drives firmware adding to your data loss woes. Sometimes, the damage is caused by extreme weather conditions (such as humidity and heat) causing your hard drive to fail much before before it would have otherwise been. Further, if your media is exposed to fire, the data can be completely or partly destroyed.

Here are some of the things you can do to protect against any pending disaster:

  • Try to avoid basements or ground floors when placing your electronics. In case a disaster like flood occurs, the equipment on the ground floor would be the first to flood.
  • Unplug all the electronic devices that are directly attached to the power sources. Instead use surge protectors and battery backups. Check them frequently and replace the when needed.
  • In order to prevent water damage, you may store your hard drives and other storage devices in water-tight plastic bins.

Online data storage is unduly the best option for people who stay in disaster-prone areas. But some people refrain from doing so due to slow transfer rates. Nowadays, there are many more choices available. You can seek help of professionals and leading data recovery companies to get back your lost, mission-critical files in no time. These data recovery service providers are proficient at performing complex recoveries from all types of physically damaged devices, including laptop / desktop hard drives, removable disks, multi-disks storage devices, and more. They possess state-of-the-art infrastructure to carry out recovery in a highly controlled environment for preventing further damage to the media. Moreover, these companies ensure the privacy of your personal and confidential information.

Outsourcing Disaster Recovery and Other IT Services

Every business owner will acknowledge that the company's information technology (IT) infrastructure is critical for ensuring success. These business owners invest a lot of money in their IT infrastructure so to allow employees to work more efficiently. For this reason, it is essential for businesses to make the most of this equipment, which sometimes means…

Every business owner will acknowledge that the company's information technology (IT) infrastructure is critical for ensuring success. These business owners invest a lot of money in their IT infrastructure so to allow employees to work more efficiently. For this reason, it is essential for businesses to make the most of this equipment, which sometimes means bringing in outside help to make sure no inefficiencies exist in the current infrastructure. Businesses that choose to go this route will hire IT management consulting firms, which are groups of professionals who use their IT expertise to advise the business on how to meet its objectives. These professionals offer an objective perspective and allow companies to reach the full potential of their IT resources, assets, and investments. Areas of expertise include project turnaround, cost management, disaster recovery, and capacity sourcing. Below are a few reasons why it is best for a business to outsource these and other IT services to IT management consulting firms.

Project Turnaround

In order to maximize profits, large-scale IT initiatives should be managed by outsiders. IT management consulting firms help with project turnaround by providing support at each stage of the process, beginning at the planning stage and ensuring that the company is able to capture value following the new configuration's implementation.

Cost Management

Since IT configurations account for much of an organization's operating costs, business owners are always in search of new ways to bring down costs. Members of IT management consulting firms rely on their advanced knowledge of IT configurations and years of experience helping other companies bring down costs in order to identify new cost cutting areas. Recommended solutions may include ways to consolidate systems and lower energy bills, outsourcing solutions to eliminate the cost of licensing software, and ways to find new value in existing machines.

Disaster Recovery

While businesses generally invest thousands of dollars each year on IT components, many fail to create a disaster recovery plan to protect these components in the event of an emergency. Disasters can be natural or induced by humans, and will shut systems down for a period of time while causing the organization to lose data that was recorded but not saved before an outage. Once IT management consulting firms are brought in to create a disaster plan for the business, these consultants focus on ensuring continuity by keeping each aspect of the IT configuration functional during the disaster. This is possible by planning for disasters that affect the computing room environment, server provider connectivity, software applications, hardware, and data. A perfect disaster recovery plan will eliminate downtime, while a good plan will minimize downtime and improve recovery time. Consultants may recommend that the company outsource its disaster recovery plan using data backup on a cloud computing network.

Capability Sourcing

There are also other services that a company might be better off outsourcing. IT management consulting firms can make recommendations for which services to outsource and then negotiate terms with the service provider.

IT management consulting firms will have other techniques for increasing organizational flexibility, improving efficiency, and lower IT costs.

Hope for Lost Data: The Expertise of a Data Recovery Expert

Businesses around the world lose millions of dollars due to data loss every single year. Today, it is vital to have a process that can back-up and preserve data in the event of losing it. Lost data can have a huge effect on the business as well as its clients and customers. The recovery can…

Businesses around the world lose millions of dollars due to data loss every single year. Today, it is vital to have a process that can back-up and preserve data in the event of losing it. Lost data can have a huge effect on the business as well as its clients and customers. The recovery can also have an impact in their revenue and their reputation.

With that said, it is quite obvious that losing valuable electronic data is a disaster. To prevent such accidents, you have to know where you can avail a reliable data recovery service. Although recovering data on your own is possible, it is still advisable to call in an expert, especially if your data is too far gone.

Why Should You Hire An Expert?

You have to understand that data recovery is very time consuming and it also requires a high level of technical knowledge. This is because recovering data also means ensuring the integrity of the lost or destroyed data. When implemented the wrong way, hard drive recovery can even lead to permanent data loss and may cause other forms of damage. Here are a few reasons why hiring a professional is more practical and smart.

Ability to recover different file types : You have to know that professional data recovery experts are very knowledgeable about recovering different types of file, especially since they have the full version of various data recovery software. In addition, they can also preview the files before fully recovering them. This way, you can choose which files to retrieve or you can also ask for all the data file to be retrieved.

Implement emergency boot media : This is a service which you can not perform if you are not an expert IT technician. The emergency boot media allows you to retrieve the data from the system without the need to boot the operating system because of data loss, virus, or hard drive failure.

Cost effective services : You do not have to pay a huge sum of money just to get your valuable digital data. Their services are very cost-effective and practical since you can immediately resume work after the recovery services is finished. In addition, you also avoid losing valuable hours and revenue opportunities.

Higher chance of data recovery : A data recovery expert can handle any kind of data loss issues and situations. With their knowledge, skills, expertise, and experience they can easily restore your data. Even when you use free data recovery software, you can not be a hundred percent sure if the recovery process is effective. For this reason, you need to hire the services of a trusted and reliable recovery data expert to completely recover your lost data.

Tools To Repair Outlook PST Files

Microsoft Outlook otherwise called as Office Outlook is an email client that is being used broadly by most of the organizations for managing their business communications. While this program is used by many, some of them still have a hesitation as to why to use this client alone, while there are several other options available…

Microsoft Outlook otherwise called as Office Outlook is an email client that is being used broadly by most of the organizations for managing their business communications. While this program is used by many, some of them still have a hesitation as to why to use this client alone, while there are several other options available in the market. This can be explained when we deeply get into the details regarding this application. The outlook is available in different versions with some improvement being made to each and every introduction. Now, let us understand how this application works.

The mailbox data of a particular mail is stored by this application in the form of PST, which is expanded as Personal Folder File. The application has the capacity to import a number of PSTs at once, but it uses only one PST as default. On the other hand, multiple data files can also be displayed. So, what are the system threats available to this application.

Since this Personal Information Manager operates in the local system, it is quite certain to malware and virus attacks. When the files face attacks, the users will have to look for PST file repair. Only when the repair is properly done, the users will be in a position to use the application again. Even though, the information manager itself offers an inbuilt utility for recovery of PST file and this utility is called as scanPST.exe, in some cases the PST file repair could only be done with the help of an external third party software program.

So, if you do not want to worry about 'how do I outlook repair' in the future, taking some precautionary measures will be helpful and they are given below.

It is better not to open multiple PST files all at once and also improper shutdown of files can also cause errors. The error is also caused due to unintentional or intentional deletion of Outlook.DLL file that takes care of the functioning of Outlook. Also, use of an improper software application for recovery can cause further damage to them. Another important factor affecting PST is virus attacks. So, it is always better to have a dependable anti-virus software program on your system to protect the system from virus and other forms of attacks.

Even after following these precautions, still if the repair is made and if you are worried about 'how do I outlook repair', there are the best software programs to help you out.

Backup Files! Do You Want To Keep Your Information Safe?

How Important Is It To You To Backup Files? You never know what you got until its gone! That is mostly the case with important computer files. You have a lot of stuff on your computer that you have saved over the years that you never really pay attention to. Then one day the unexpected…

How Important Is It To You To Backup Files?

You never know what you got until its gone! That is mostly the case with important computer files. You have a lot of stuff on your computer that you have saved over the years that you never really pay attention to. Then one day the unexpected happens and its all gone.

This can happen for a variety of reasons

1. You catch a computer virus

2. Your computer crashes

3. Someone steals your computer

4. House fires

5. You leave your laptop! (The Worse)

When this happens to us it is not losing the computer that really hurts us, it is losing all of that data.

1. Important work

2. Family pictures & videos

3. Countless music downloads

4. Your favorite bookmarks

The list can go on and on. I have walked through the heartache of losing a computer with all my important work and trust me it does not feel good.

This is why I make it a habit to backup files on my computer every chance I get.

There are two ways you can backup files on your computer.

1. You can add your data to an external hard drive

2. You can use online backup or cloud storage (recommended)

Online backup is a very useful tool in this day and age. The concept is brilliant with cloud storage you actually store all your information on a secure server and then you have the ability to access those files from any computer in the world.

As I said earlier this is a new day and age and we are all busy or all on the run. Using online storage can become very convenient for you. You do not have to worry about bringing your computer along or keep up with the small external device. It makes you a lot more mobile if you like to stay in front of a computer like I do.
There are plenty of companies that offer online storage to backup files for you. The big question about these companies is the reliability of service and how long have they been around, an oh yeah the price to.

The importance of backup your computer files can never be underestimated. It is not a question of if but when!
Did you know every 53 seconds a laptop gets stolen? Or that all hard drives will crash in their lifetime!

Cloud Based Spam Filtering: Certain Aspects To Mull Over

As things stand now, with the intense rise on IT cost the small and mid-sized businesses are actually struggling to cut down on their email message storage and bandwidth segment. They are actually looking for something cutting edge and accuracy, something seamless and effective to avoid the overall risk of spam attack without burning a…

As things stand now, with the intense rise on IT cost the small and mid-sized businesses are actually struggling to cut down on their email message storage and bandwidth segment. They are actually looking for something cutting edge and accuracy, something seamless and effective to avoid the overall risk of spam attack without burning a hole into their pocket. And this is where cloud based spam filtering stands as a big hit in streamlining the whole concept of e mail archiving while helping the SMBs to focus on other significant activities in order to expand their business.

The sheer concept of cloud based email archive appliance offers the SMBs an ultimate option in maintaining the overall network security and at a rate that will not break your bank. The question still hovers in the air – what's this cloud based spam filtering service all about? Technically, it is a seamless, comprehensive as well as inexpensive e mail security service which can be integrated with any existing e mail system. Yes, you have gotten that right – it provides the utmost optimal filtering of the spam messages while still allowing the end users in access to their e mail system from almost anywhere and at any point of time. Sure, email archive software on CLOUD NINE is easy to implement, seamless to customize and effortless to maintain.

Email archive software on cloud nine is 'Need Of The Hour' …

The world is going round and round about the new age cloud based email archive appliance. So why this sudden rage about cloud based spam filtering – the pertinent question seems to hang in the air. The answer is however blowing in the wind- in this litigation friendly world relying on the email archive software on cloud nine stands as Need of the Hour. For the uninitiated, FOIA, MiFID, SOX, DPA, HIPAA, FINRA, IDA are few of the most common regulations which are applicable to almost any business. These regulations also demand every business correspondence to archived ion particular format for future references. Any business failing to comply with these regulations may face dire and serious consequences. Well, this is exactly where the new age cloud based spam filtering solution is playing an incredible role.

Yes, it's all about keeping your business correspondences safe. It is all about securing your business mail correspondence for on spot retrospective whenever there is a sudden and acute need.

Certainly it's now the time to bank on third party cloud based email archive appliance. Wait, before you simply purchase any solution because there are certain aspects you need to mull over-

Assess the features well: Well, besides common spam filtering service it should also help you to search and retrieve the emails whenever and wherever you need it. Check if the solution that you are about to order has the following significant features –

  • Multiple file format support
  • Extensive search queries
  • Search facilities inside the attachments
  • Saving and restoring the search queries

It should be seamless and easy to use: Face this – you simply can not expect everyone in your organization to be tech savvy since the cloud based spam filtering solution which you select should be user friendly, seamless and extremely easy to use. Check for –

  • Agile user role definition
  • An easy access to the archived emails
  • Employees easy access to their own mails

Look for professional and dedicated customer support: Sure you need that. It's an appliance after all since the chance is always there that you might need technical assistance even at the wee hours. Look for 24 hours dedicated customer support.

Are you still contemplating? Waste no time and make an informed decision TODAY!

Why Should You Opt for the Services of a Professional Email Archiving Provider?

Effective communication is one of the most significant factors determining the success of a company. The necessity to deliver data instantly addresses problems relating business operations and legal matters. The key to success is, therefore, speedy recovery of mails. That's why companies must opt ​​for the services of a reputed email archiving provider. Before delving…

Effective communication is one of the most significant factors determining the success of a company. The necessity to deliver data instantly addresses problems relating business operations and legal matters. The key to success is, therefore, speedy recovery of mails. That's why companies must opt ​​for the services of a reputed email archiving provider.

Before delving deer into the discussion, let's understand what the archival system is all about. It is nothing but a methodical approach to protect and save all business information that is found in electronic messages so that it can be quickly retrieved years later. Without an archived solution, tracing of information is a cumbersome task and can take several weeks.

A reliable and trustworthy email archival service is one that assists a corporate house in tracking relevant data, checking the exchange of confidential messages so that solutions can be provided arising out of miscommunication. It also facilitates email storage relating to several topics and categorizing them according to date, time, or subject. It is important to note that all correspondence including business and instant messages are archived in an organized manner. All the primary resource of your organization, be it the IT staff, HR, project manager or legal team will be able to keep track of all information within a few minutes for particular functions.

Professional providers use effective software for meeting the specifications of your concern. The application used is easily accessible via the internet and is in-built with a user-friendly interface. The search options are advanced enough to help users and reviewers to locate critical business records accordingly. When loads of records from previous years are tracked at instantly, it saves your productive time. How? No time will be wasted on account of browsing incessant mails and a lengthy messenger list. This time can be used to perform other significant tasks to improve the performance of your company.

A reputable service provider never compromises on the quality of the software. It uses the best email archiving software that permits saved searches and electronic messages. There is no limit on the numbers of mails or specifications as to the timeframe. Review or analysis of attachments is also possible with such software application. The application further allows searching of company data of several users in different departments of the organization making use of tailor-made criteria and monitoring parameters.

The customized search feature helps in the automatic scanning of search terms and keywords displaying the most authentic results. A reputable provider ensures the safety and security of all your corporate communication by allowing the access of confidential information only to authorized staff or reviewers of the company.

To sum up, it can be said that a professional provider ensures that the archive system can be used in all kinds of platforms using the internet and connecting to any server. This implies that the services are suited for various specifications of your concern. Since the mails are tracked as per date, time, subject, and department, it becomes easy to locate specific data.

Why Professional Cloud Based Email Services Opt for Advanced Appliances?

It has now become impossible for corporate homes to store and keep track of incoming and outgoing emails. That's because the volume of sent and received mails has gone up significantly in a paperless office environment. This is the reason reputed cloud based email services are keen on advance appliances for proper archiving of electronic…

It has now become impossible for corporate homes to store and keep track of incoming and outgoing emails. That's because the volume of sent and received mails has gone up significantly in a paperless office environment. This is the reason reputed cloud based email services are keen on advance appliances for proper archiving of electronic messages. Such a device helps companies to search, recover, and produce data, when requested. There are several benefits of this apparatus. Let's read to know more about it.

Instant Data Search

When a corporation is badly used in a legal battle, it is required to produce mails that may be 7-8 years old. These records serve as valuable evidence in a court of law. The company can not afford to waste time looking for old files, documents, and records. With the advent of an advanced mail archive appliance, the process of searching can be expedited and simplified. The device not only archives the mails, but also indexes it as well as the attachments. The indexing is done based on date, day, time, topic, sender, and receiver. In other words, it makes your task extremely simple and convenient. There are no possibilities of your business correspondence getting tampered, deleted, or modified.

Fast Recovery of Several Years of Data

Beside assisting organizations with archiving messages, these devices also score high in terms of speedy retrieval of business data, and that too at lightning speed. The greatest advantage is that it does not curve several users from searching valuable data, information, and attachments simultaneously. There are additional functionalities like all search queries automatically recorded for legal use. The installation process is easy and simple as it takes only an hour of your time to install the apparatus so that you can reap the maximum benefits of using an archived email system. It's a simple plug and play device.

Safe and Secure

With the advancement of technology, modern devices assure protection, security, and damage-proof storage facility for electronic messages. Even attachments that are sent, or received within the organization or outside it are secure and easily accessible. So, email archive compliance adherence is easy with devices having the ability to meet all kinds of legal guidelines in order to keep all business communication safe and secure for several years.

A Look at the Beneficial Features

Devices that are technologically advanced are provided with features like:

  • Prompt search facility along with fast recovery of archived information.
  • It is tamper-proof and regulatory compliant.
  • You can easily integrate it into any previous electronic mail system.
  • The process of retrieval of information is simple and easy to use.
  • It is provided with a cutting-edge plug-in that helps in the prompt access of info that has been deleted from the inbox earlier.
  • Such appliance is perfect for businesses big and small, including giant corporations.
  • The hardware is secure, safe and flexible for easy use and implementation.
  • The combined login feature gives access to multiple users to keep track of mails.
  • Advanced options help to reduce response time.

So, an effective appliance is one that's tailor to your organization's needs for the fast retrieval of messages and attachments.

Website Administration Tools: CPANEL Is a Utility To Do Home Directory and Database Backups

CPANEL Backup Wizard is your friend. You should become VERY familiar with CPANEL BACKUP WIZARD if you are a webmaster or website administrator. What exactly is this CPANEL? CPANEL is the control panel for your website. If you have a website, you SHOULD be using CPANEL, minimally to: Submit your website to the most popular…

CPANEL Backup Wizard is your friend. You should become VERY familiar with CPANEL BACKUP WIZARD if you are a webmaster or website administrator.

What exactly is this CPANEL? CPANEL is the control panel for your website. If you have a website, you SHOULD be using CPANEL, minimally to:

  • Submit your website to the most popular search engines
  • Monitor your web traffic
  • Do regular backups
  • Setup and Manage Email on your domain
  • Review system logs

and much more.

As a webmaster, or any function defined as a system administrator, one of the most important tasks you must perform is BACKUP of your site information, and for a WordPress installation, the MySQL Databases. If you have any hope of recovering your data after a crash of any sort, these backups must be stored outside of the domain being managed, and accessible.

The backup utility you use must also have the capability to restore those things that were backed up. If your site maintenance schedule does not include regular backups, you are living on a VERY DANGEROUS EDGE.

It's hardware. If there is any absolute in the universe, take this one to the bank: Hardware fails. Sooner or later, YOUR HARDWARE WILL FAIL. Unless you have installed a bulletproof, RAID5 array of disk drives with a mirrored fail-over server (I used to be a systems engineer for a very large Fortune 50 company distributed network that DID have these things, and still had occasional failures), you WILL NOT BE EXEMPTED FROM THIS ABSOLUTE!

The CPANEL utilities include the Backup Wizard. This utility is SO EASY TO USE, it takes away any excuse you have for NOT doing it! You must remember to do both the Home Directory and the MySQL Databases. If you have an email server running on your site, you must also do the email forwarders and email filters.

The Home Directory backup could have been a very large file, whereas the MySQL Databases generally take substantially less time. The Home Directory file will be a tar.gz file (you will never be asked to open this file, so you do not need a utility to open it). The MySQL Files will be SQL files, but they will also be in a sql.gz wrapper. The “gz” files are zip files, using the Google Zip utility. If you use the RESTORE facility in CPANEL, you will have nothing to worry about. You must simply copy the files once they are downloaded – you will never have to open them.

You should be doing a backup at least EVERY WEEK. The backup files should have been stored on a local hard drive, but should also be stored in the “cloud”. You want a copy of those backup files SOMEWHERE OTHER THAN YOUR PC. Remember the absolutes we discussed: HARDWARE FAILS. That also goes for your PC, or external hard drives you might have locally.

ALWAYS ALWAYS ALWAYS have a “safe” copy somewhere OTHER THAN YOUR HOME OR OFFICE. PC's crash, fire, floods, and other catastrophes can effect your ability to get to your local data. Selecting a site “in the cloud” ensures that all you need is to find someone with a web browser, and you can restore your site.

I recommend some “cloud” services like DropBox, Box.Net, Google Drive, Microsoft Skydrive, or many others. Some of these cloud sites give you sufficient storage with a free account to accommodate at least one Home directory backup and one MySQL database backup. If you have more than one hosted domain (with a separate hosting vendor other than the hosting vendor of the site being backed up), quite often they have fairly generous allocations of disk space for uploads, so just FTP your backups to the FTP site on the other domain. I recommend an Open Source FTP utility, FILEZILLA.

Make me proud. GO DO THAT BACKUP NOW!

Choosing Which Files to Back Up

Once you've made the decision to use online backup for your computer, the next step is to choose which files to back up. The obvious answer of “everything” is not actually the best answer. There's a limit to how many files you can realistically store online. Many of the files on your computer do not…

Once you've made the decision to use online backup for your computer, the next step is to choose which files to back up. The obvious answer of “everything” is not actually the best answer. There's a limit to how many files you can realistically store online.

Many of the files on your computer do not need to be backed up. Backing up certain files is pointless because backups of those files do nothing to protect your digital assets. In short, any file that you did not create yourself is not a good candidate for backing up.

Do Not Back Up Installation Files

It is pointless to back up files that are created when you install software on your computer. These files are the easiest to recover if anything happens to your computer. All you have to do is find the installation CD or visit the software website to get those files again.

Additionally, software installer programs work in a specific manner. You can not just back up the entire folder of a program in your Windows directory and then recover that folder at a later date. If you do feel the need to back up software, your best bet is to back up the original installer program.

Do Not Back Up Operating System Files

Do not worry about backing up the files that come preinstalled on your computer. You can recover those file at a later date by reinstalling your operating system. All you need is a set of recovery disks and you're good to go.

Again, simply backing up your file tree is not a good way to back up your operating system. These files have to be installed in a specific manner to create a functional operating system. Just get a set of backup disks or re-download the OS again at a later date if you ever need it in the future.

Back Up User Created Files

Files that you create from scratch should be backed up. These files include Microsoft Word documents, PowerPoint presentations, tax documents, scanned photos, other work documents and anything else that you have created from scratch.

These files are functional on their own and they can not be downloaded again if they are ever lost. Back up documents that you created from scratch. This also includes photos that you have either taken yourself, paid for on a stock photo site or created from scratch.

Back Up Songs and Videos

Songs and videos that you have either downloaded or created yourself are also good candidates for backing up. Music collections are particularly valuable with songs going for upwards of $ 1 a pop. These files are valuable and not easily replaced. Go ahead and add them to your backup set.

The same thing also goes for videos and movies that you have downloaded. Whether you paid for these files or not, they can be difficult and expensive to replace. Add them to your backup set so that you can access them again later if anything happens to your computer.

As an added benefit, many online storage sites will let you stream songs and videos to any internet-connected device. For example, Livedrive can be used on your phone to stream your entire music collection on the go.