Why Email Archiving in the Cloud Is the Perfect Solution for Your Business

For years, individuals and businesses have been enjoying the benefits of Internet based email access. Popular providers, such as Gmail, Hotmail and Yahoo, have all been operating for years and have millions of happy customers. Over the last few years, one of the big industry trends has been towards Cloud Computing. Third-party providers host both…

For years, individuals and businesses have been enjoying the benefits of Internet based email access. Popular providers, such as Gmail, Hotmail and Yahoo, have all been operating for years and have millions of happy customers.

Over the last few years, one of the big industry trends has been towards Cloud Computing. Third-party providers host both applications and data and customers access it over the Internet. The host company charges each business that uses its services by their usage, so light users pay considerably less than heavy users for the service. Also, because data is available “away” from the office and the office PCs, there is no danger of losing really valuable information like past emails or contact details.

The providers use their data centers to host the data, and take advantage of virtualization techniques to be able to rapidly scale up and down the servers for times of increased demand. This also allows for the rapid fail-over to alternate hardware in the event of a hardware failure. Many of the companies even offer the ability to fail virtual servers over to alternative data centers in the event of a complete failure in one site.

If a company is thinking of outsourcing its email provision, which in the current climate could make economic sense, then a cloud-based email provider can certainly offer great resiliency. Not only do they offer protection in the event of a hardware failure, but backups are taken as standard to protect against data corruption or loss.

Another great advantage if using a cloud-based email provider is that you can go straight to the latest version of the email software. Exchange 2010 is commonly available through these providers, who have the skills and experience to give you a seamless migration from your current email system.

With Exchange 2010, you still get all the great features that came with the previous versions, but with extra stability and security built in, such as email archiving . This means that your data will be secure from hacking but you will still have convenient access from anywhere with an Internet connection.

Cloud-based email provision offers an economic way to provide a stable and secure platform for your corporate email system. You can even get the email platform upgraded to Exchange 2010 at the same time as you migrate, taking out all the hard work of the migration. Cloud-based services really are the future of the internet.